News

Piekary Śląskie, 23 February 2018

REQUEST FOR PROPOSAL

ORDERING PARTY:

NGplast Sp. z o.o.
ul. Zakładowa 3
41-940 Piekary Śląskie

PROJECT IMPLEMENTATION WITHIN THE FRAMEWORK OF:

Regional Operational Programme of the Silesian Voivodeship for 2014 – 2020 Action 3.2 Innovation in the SME

PROJECT TITLE:

Increase in the entrepreneurship of the enterprise by means of implementing innovative production technology and launching a new product on the market

Application no.: WND-RPSL.03.02.00-24-015D/17-001

TYPE OF ORDER:

Delivery

NAME OF ORDER:

Purchase of a machine for thermal sealing of polypropylene sheet edges

CPV CODE

42940000-7 Machinery for the heat treatment of materials

The subject of the order is the delivery of a brand new machine for thermal sealing of polypropylene sheet edges.

The minimum technical parameters:

  • Thickness of polypropylene sheets 3, 4, 5, 8, 10 mm

  • Weight of polypropylene sheets between 500 g and 3000 g

  • Maximum width of double – sided sealing 1500 mm

  • Minimum width of double – sided sealing 400 mm

  • Maximum width of single – sided sealing 400 mm

  • Minimum width of single – sided sealing 100 mm

  • Maximum length of polypropylene sheets 3000 mm

  • Minimum length of polypropylene sheets 500 mm

  • Working temperature 200 – 300°C

  • Manual feeding

  • 80 mm belts driving system

  • Operating speed range 1-8 m/min.

  • Manual collection

The price proposed by the Offering Party shall also include:

  • Shippment of the machine to the Ordering Party’s location
  • Unloading and assembly of the machine in the Ordering Party’s plant
  • Start – up and check of the machine and its ability to launch production in the Ordering Party’s plant
  • A training session for the machine operators is planned the start – up.

EVALUATION CRITERIA AND DESCRIPTION OF THE SCORING SYSTEM

Offer evaluation methods:

The Ordering Party shall evaluate the fulfilment of proceedings participation requirements based on the Contractor’s statement. The evaluation of the requirement shall be performed by application of the fulfils / does not fulfil method.

Prior to signing the agreement, the Ordering Party reserves the right to verify the Contractor’s statement (fulfils / does not fulfil) regarding the proceedings participation requirements based on applicable documents confirming the Contractor’s statement.

The selection of the most advantageous offer shall be made based on the following criteria:

    • Price

    • Order delivery time

    • Service response time

    • Warranty period

The Ordering Party shall evaluate and compare only the offers which:

    • Shall not be rejected by the Ordering Party due to incompliance with the minimum technical requirements;

    • Shall be applied by Contractors not excluded from this proceeding by the Ordering Party.

The offers shall be evaluated by the Ordering Party based on the following criteria and their significance:

    • Price (P) – 40 points

    • Order delivery time (D) – 35 points

    • Service response time (S) – 10 points

    • Warranty period (W) – 15 points


Evaluation principles for the „Price” criterion

For the „Price” criterion, an offer shall obtain the number of points rounded up to two decimals, resulting from the following equation:

Pi(P) = (Pmin/Pi) Max(P)

where:

Pi(P) – number of points obtained by the offer „i” for the „Price” criterion

Pmin – the lowest price among all valid and non – rejected offers

Pi – price of the „i” offer

Max(P) – the maximum number of point an offer may receive for the „Price” criterion

Evaluation principles for the „Order delivery time”criterion calculated in days

For the „Order delivery time” (ODt) criterion expressed in days, an offer shall obtain the number of points rounded up to two decimals, resulting from the following equation:

Pi(ODt) = (ODt min/ODti) MaxP(ODt)

where:

Pi(ODt) – number of points obtained by the offer „i” for the „Order delivery time” criterion

ODt min – the shortes time of executing the order among all valid and non – rejected offers

ODt i – time of delivery of the order of the „i” offer

Max P(ODt) – the maximum number of points that an offer can potentially obtain for the „Order delivery time criterion” = 35 points.

Evaluation principles for the „Service response time criterion

For the „Service response time” (Rs) criterion expressed in hours passing between notifying the service center of the problem and commencement of the repair action, an offer shall obtain the number of points rounded up to two decimals, resulting from the following equation:

Pi (Rs) = (Rsmin / Rsi) • Max P(RS)

where:

Pi(Rs) – number of points the „i” offer shall obtain for the „Service response time” criterion;

Rsmin – the shortest service response time among all valid and non – rejected offers;

Rsi – service response time of the „i” offer;

MaxP(Rs) – the maximum number of points that an offer can potentially obtain for the „Service response time” criterion = 10 points.

Evaluation principles for the „Warranty period criterion

For the „Warranty period” (W) criterion expressed in months an offer shall obtain the number of points rounded up to two decimals, resulting from the following equation:

Pi (W) = (Wi / Wmax) • MaxP(W)

where:

Pi(W) – number of points the „i” offer shall obtain for the „Warranty period” criterion;

Wmax – the shortest service response time among all valid and non – rejected offers;

Wi – warranty period of the „i” offer;

MaxP(W) – the maximum number of points that an offer can potentially obtain for the „Warranty period” = 15 points

ENTITIES ADMITTED TO SUBMITTING OFFERS

The Offering Party is not related to the Ordering Party or individuals authorized to enter into commitments on behalf of the Ordering Party or individuals performing on behalf of the Ordering Party actions related to preparation and execution of the Contractor selection procedure in any personal or financial manner, where personal and financial relations are understood as mutual relations between the Ordering Party and the Offering Party consisting in:

  • Participation in a partnership, as a partner in a civil law partnership or a partnership,

  • Ownership of at least 10 % of shares

  • Performing the function of a member of a supervising or managing body, proxy or representative

  • Being related by marriage, lineal consanguinity, direct affinity, collateral consanguinity, secondary affinity, adrogation, guardianship or custody.

The criterion shall be verified based on a signed statement submitted by the Offering Party.

PLACE FOR THE SUBMISSION OF OFFERS

An offer should by submitted by:

or

  • by post or in person (in a sealed envelope) to the following address:

NGplast Sp. z o.o.

ul. Zakładowa 3

41-940 Piekary Śląskie

In the case of offers sent by post the date is constituted by the postmark.

TIME LIMIT FOR SUBMITTING OFFERS AND PUBLICATION OF THE RESULTS

Offers shall be submitted between 26 February 2018 and 27 March 2018

The Offering Parties submitting offers shall be notified of the intake results via e-mail.

Results of the selection of offers submitted in response to this Request shall also be published on the website.

AGREEMENT COMPLETION DATE

Between 28 March 2018 and 31 March 2018 submitted offers shall be verified and submitting parties shall be informed of the selection results.

The agreement shall be signed between 3 April 2018 and 13 April 2018.

VALIDITY OF THE OFFER

An offer should be valid for 3 months within its submission. Offers without validity date are considered valid for 3 months following the moment of submission in reply to the request for proposal.

FINAL PROVISIONS

An offer should contain at least the following information:

  • Name and address of the offering party, including an e-mail address

  • Offer validity term

  • Concept of the proposed delivery and start – up

  • Total net price of the order

  • Order delivery time (in days)

  • Service response time

  • Warranty period

  • Statement referred to in the description of entities admitted to submitting offers, constituting an appendix to this request.

The offer should refer to all offer selection criteria. Should the Offering Party omit even one of the criteria, their offer may be deemed invalid or score 0 points for such a criterion in the evaluation. An offer may be deemed invalid should it not comply with the subject specification.

After an overall evaluation of the offer, the Ordering Party shall present the Offering Party that obtained the highest number of points and complied with the subject specification with an offer to conclude an agreement for performing the subject of the order.

OTHER INFORMATION

  1. The request for proposal was published on the following websites: www.bazakonkurencyjnosci.funduszeeuropejskie.gov.pl and www.ngplast.pl, and sent by e-mail to at least three potential offering parties.

  2. The Ordering Party reserves the right to make changes to the announcement or conditions of the order. Offering parties shall be notified of all changes by means of publishing applicable information on the abovementioned websites. Any changes will also be communicated via e-mail to offering parties to whom requests for proposal have been sent.

  3. The Ordering Party does not allow submitting partial offers.

  4. All correspondence with Offering Parties shall be conducted in Polish and English. Documents prepared in other languages are required to be correctly translated into Polish or English. Prices given in currency other than PLN shall be converted at the average exchange rate quoted by NBP (Table A) applicable for the day of preparing the offer (i.e. the date of making the offer).

  5. The Contractor undertakes to sign the agreement in the time and place stipulated by the Ordering Party. The agreement is to be signed between 3 April 2018 and 13 April 2018. If the selected Contractor refuses to sign the agreement, the Ordering Party is entitled to conclude an agreement with the Contractor that complies with the requirements of the request for proposal and whose offer obtained the second highest score or to place another request for proposal. The Ordering Party reserves the right to modify the terms of the agreement/order concluded with the entity selected as a result of the performed ordering proceedings. Modification of the agreement may be implemented in the case of occurrence of conditions remaining beyond the control of the Contractor or the Ordering Party. All modifications of the agreement/order must be expressed in writing otherwise they shall be deemed null and void.

  6. The person authorized to give information pertaining to this request if the President of the Board – Mariusz Mszyca, phone number +48 665 037 290.

STATEMENT OF THE OFFERING PARTY

In connection with participation in the proposal proceedings of ………………………………… (date)

and aware of incurring criminal liability resulting from presenting false statements in order to be awarded a contract, based on art. 297 § 1 of the Act of 6 June 1997 – Criminal Code (O.J. 1997 No. 88 pos. 553, as amended), I hereby declare that:

We are not related to the Ordering Party or individuals authorized to enter into commitments on behalf of the Ordering Party or individuals performing on behalf of the Ordering Party actions related to preparation and execution of the Contractor selection procedure in any personal or financial manner, where personal and financial relations are understood as mutual relations between the Ordering Party and the Offering Party consisting in:

  1. Participation in a partnership, as a partner in a civil law partnership or a partnership,

  2. Ownership of at least 10 % of shares or stocks

  3. Performing the function of a member of a supervising or managing body, proxy or representative

  4. Being related by marriage, lineal consanguinity, direct affinity, collateral consanguinity, secondary affinity, adrogation, guardianship or custody.

……………………….                                                                                               ……………………………………..

City, date                                                                                                           Signature (-s) of authorized representative (-s) of the Offering Party